Opportunity Information: Apply for ECA ECAPEC 18 101
The FY 2018 Future Leaders Exchange (FLEX) Program Organizational Components opportunity is a U.S. Department of State Bureau of Educational and Cultural Affairs (ECA) grant competition run through the Office of Citizen Exchanges, Youth Programs Division. It funds one organization to manage the core, cross-cutting operational pieces of the FLEX high school exchange program, which brings students from Europe and Asia to the United States for a full academic year. The broader purpose is tied to U.S. foreign policy and public diplomacy goals: building mutual understanding, strengthening civil society and leadership skills, and encouraging a more stable and peaceful international environment by creating long-term people-to-people relationships between Americans and future leaders from participating countries.
This award is structured as a cooperative agreement, meaning the recipient would carry out day-to-day program management while also working closely with ECA, which typically retains an active role in oversight and coordination. ECA anticipated making a single award of about $11,841,240 (subject to FY 2018 funding availability). Because only one proposal per applicant is allowed, organizations had to be careful not to submit multiple applications; if more than one proposal came from the same applicant, all of that applicant's submissions would be deemed ineligible and removed from consideration.
The selected recipient would be responsible for a defined set of organizational functions that keep the FLEX program running smoothly across countries and across U.S. host communities. Key responsibilities include recruiting and selecting international high school students from designated participating countries, then preparing those students and other stakeholders through required orientations. The recipient would also manage travel and logistics for participants, which typically involves coordinating international and domestic travel schedules, ensuring compliance with program timelines, and handling practical movement needs tied to the exchange year.
A major component of the work is relationship management and support services. The recipient must liaise regularly with ECA, U.S. embassies, and students' natural families, ensuring that communication channels are reliable and that issues are addressed quickly and consistently. In addition, the organization must provide advice and counseling both for the students themselves and for the Placement Organizations (POs) involved in placing and supporting students in U.S. communities. This counseling role implies ongoing participant welfare support, problem-solving, and guidance to help students navigate academic, cultural, and personal challenges during the year.
Programming content is also central to this opportunity. The recipient must organize and deliver two Civic Education Workshops, which are meant to deepen students' understanding of U.S. civic life and democratic principles while reinforcing leadership development and community engagement. Beyond the workshops, the organization must provide activities, events, and follow-on alumni programming designed to promote civil society, leadership, and mutual understanding. This alumni and follow-on element is important because FLEX is intended to create lasting networks and sustained engagement after participants return home, extending the program's impact beyond the exchange year.
Eligibility for this competition included a range of U.S. organizations, specifically public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with IRS 501(c)(3) status (as well as certain other eligible entities noted in the announcement). The funding opportunity number for tracking is ECA ECAPEC 18 101, it falls under CFDA 19.415, and the original application deadline was March 26, 2018. Overall, the opportunity is essentially a large, centralized management award for the operational backbone of the FLEX program: selecting participants, preparing them, moving them safely and efficiently, supporting them throughout the year in coordination with multiple partners, delivering civic education programming, and maintaining alumni engagement to amplify long-term public diplomacy outcomes.Apply for ECA ECAPEC 18 101
- The Bureau Of Educational and Cultural Affairs in the other sector is offering a public funding opportunity titled "FY 2018 Future Leaders Exchange (FLEX) Program Organizational Components" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415.
- This funding opportunity was created on 2018-01-25.
- Applicants must submit their applications by 2018-03-26. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $11,841,240.00 in funding.
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501 (c) (3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Others.
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